Section 3: Policies & Procedures

Code of Conduct

 

The South Central PGA Players Tour takes great pride in the quality of its players, host facilities, and sponsors, and requires all members to adhere to a set of guidelines known as the Code of Conduct. The purpose is to help all participants grow and mature by understanding and accepting the consequences of their actions, both on and off the golf course.

 

Violations of the Code of Conduct

Any of the following actions by a South Central PGA junior member whether during the duration of a SCPGA event or not constitutes a violation of the SCPGA Code of Conduct:

 

  • Un-sportsmanlike conduct including abusive language, club throwing, cheating, disrespect of volunteers, officials and host staff, or abuse to the golf course; 
  • Use of smoking or chewing tobacco products, drugs or alcohol;
  • Not adhering to the dress code while at the host facility. This includes during a practice round;
  • Leaving the course during a competitive round without permission of a tournament official;
  • Conduct deemed unbecoming of a South Central PGA junior member, such as acting in anger or creating other distractions;
  • Physical abuse, threat of physical abuse, verbal abuse, slander or libel towards other players, parents, host golf course staff or members, SCPGA staff or volunteers in any fashion.

 

Required Dress at the Host Facility

 

  • Hats/visors must be worn with brim forward, males must remove hat/visor while indoors;
  • Collared shirts or mock turtlenecks (host golf course permitting) must be worn and tucked in at all times;
  • Women's fashion shirts without a collar must have sleeves;
  • Women's fashion shirts must not rise above the belt line at anytime during the golf swing.

 

Prohibited Dress at the Host Facility

 

  • Tank tops, T-shirts
  • Denim shorts, short-shorts, cut-off shorts, gym shorts, jeans
  • Earrings (males)
  • Body Piercings
  • Tattoos (must be covered)

 

ALL members and family are responsible for adhering to specific dress requirements at event host facilities in addition to listed policy above.

 

The South Central PGA staff may assess any or all of the following penalties based on the severity of the Code of Conduct violation: 

 

          1. Issue a verbal or written warning to the player and his/her parent/guardian.

          2. Enforce a two-stroke penalty.

          3. Disqualify the player from the tournament where the violation occurs.

          4. Suspend the player for a portion of the season or the remainder of the year.

          5. Suspend the player's membership indefinitely.

 

In addition, any player that is disqualified under Rule 33-1 for gross misconduct or unsportsmanlike behavior is automatically suspended from the next tournament he/she is registered for. In the case where the player in question is not registered for another event, that player is suspended from the next event.

 

Entry Procedures

 

Entries for all tournaments conducted by the SCPGA Junior Tour & Players Tour will be accepted on-line when tournament registration for that event or tournament series opens. There is no limit to the number of events a member can enter.

 

Please note that walk-up players will not be accepted at any SCPGA junior tournament.

 

  • Junior Tour members will be placed in an age group according to their age as of June 1, 2018 and will participate in that age division throughout the season. Players Tour members will be recognized by their graduation year.
  • Members must register online for events (entries submitted via telephone, mail or email will not be accepted).
  • Confirmation emails will be sent out to each member after the registration process confirming the tournaments they were accepted into or otherwise.

 

Deadline for Junior Tour event registration will be 11:59 p.m. three days prior to the event and no late entries after the deadline will be accepted.

 

Deadline for Players Tour event registration will be 11:59 p.m. the Wednesday prior to the event. All Players Tour event registrations will be placed on a "pending" status until reviewed and verified by the South Central PGA. Once approved, players will receive an e-mail confirmation stating their acceptance into an event.

 

Refund Policy

 

Refunds will NOT be granted for cancelations or withdraws after the event registration deadline. NOTE: All refunds are subject to a $10 processing fee.

 

Cancelation Policy

 

All cancelations must be submitted on-line through your Blue Golf account. refunds will be granted for all cancelations prior to the event registration deadline.

 

Membership Cancelation Policy

 

All membership cancelations must be submitted through the SCPGA office by speaking to an SCPGA staff member. Membership cancelations are ineligible for refunds once the player competes in one (1) SCPGA junior event. NOTE: All membership cancelation refunds are subject to a $10 processing fee.

 

Transfer Policy

 

A player may transfer his/her registration fee to a different event should they need to withdraw if they meet ALL of the following requirements:

  • The tournament they wish to transfer to is currently open to registration.
  • The registration deadline for the tournament they are withdrawing from has not passed.
  • They meet all eligibility/registration requirements for that event.
  • They transfer an entry fee to an event with an equal entry fee.

 

On-Site Check-In Policy

 

All participants must be checked-in and at their designated starting hole at their assigned starting time. NOTE: Prompt attendance is required of all players and time of starting penalties shall be consistent with Rule 6–3.

 

Inclement Weather Policy

 

Junior Tour Cancelation: The host facility reserves the right to cancel a tournament in the event of inclement weather or other incidents.  The host facility will monitor weather conditions prior to and during the tournament. The South Central PGA Junior Tour recommends calling the host facility the morning of the event or checking the Blue Golf tournament information page. Please do not call the South Central PGA office or Tour Director for this information. In the event of inclement weather, the host facility will exhaust every effort to complete the event in its entirety. If a tournament is cancelled prior to play, members scheduled to participate in the event will be refunded the full entry fee to their account or have the option to transfer into another event of the same level. If the tournament is canceled during play, the South Central PGA Junior Tour reserves the right to retain the full entry fee

 

The host facility shall be responsible for the safety of all individuals associated with the tournament relative to lightning danger and it shall be the duty of the host facility to monitor weather conditions during the tournament to determine if play should be suspended due to the danger of lightning at, around or near the golf course. The host facility superintendent shall have sole and absolute discretion to declare the course unplayable or unsafe, due to weather conditions or otherwise, except for lightning which shall be the responsibility of the host professional.

 

Players Tour: The South Central PGA Players Tour reserves the right to cancel a tournament in the event of inclement weather or other incidents.  The South Central PGA Players Tour will monitor weather conditions during the tournament, and will notify players of any delays or cancelations by e-mail and on the tournament information page. The South Central PGA Players Tour also recommends calling the host facility the morning of the event  Please do not call the South Central PGA office or tournament officials for this information. In the event of inclement weather, the South Central PGA Players Tour will exhaust every effort to complete the event in its entirety. If weather forces a tournament to be postponed, the South Central PGA Players Tour will first work to reschedule the tournament to a future date. If that is not an option, the tournament will be canceled.

 

The South Central PGA shall be responsible for the safety of all individuals associated with the tournament relative to lightning danger and it shall be the duty of the South Central PGA to monitor weather conditions during the tournament to determine if play should be suspended due to the danger of lightning at, around or near the host facility. The host facility superintendent shall have sole and absolute discretion to declare the course unplayable or unsafe, due to weather conditions or otherwise, except for lightning which shall be the responsibility of the South Central PGA.

 

South Central PGA Junior Program - Inclement Weather or Dangerous Situation During Play:

DISCONTINUANCE OF PLAY: Optional condition as prescribed an Appendix I is in effect. Reference Rule 6-8, 6-8b and its note.

a) Suspension for a dangerous situation: One long prolonged siren or air horn note.

b) All other types of suspensions (i.e. for darkness): Three consecutive air horn notes.

c) Resumption of play: Two air horn notes.

d) When play has been suspended for a dangerous situation, all practice facilities are deemed to be closed until declared open by the Committee.

 

Breaking Ties

 

In all Junior Tour tournaments, ties for first and second place in all age divisions will be broken by a score card playoff. The SCPGA official policy for breaking ties via a score card playoff is the same as defined by the USGA in Appendix I. The method of matching score cards to determine the winner will begin by using the last nine (9) holes of the tournament. If the players have the same score for the last nine (9), we will use the last six (6) holes, and finally the last three (3) holes. If after proceeding with this method the winner has yet to be determined, we will continue on by comparing score cards from the 18th hole and continuing backwards by comparing the 17th hole, 16th hole, etc. until a winner has been determined.

 

At all Players Tour events, all ties for first place overall will be broken using a sudden-death play-off. If a player is not present to compete in a sudden death playoff, he/she will be deemed to have forfeited the playoff. Should weather or darkness interfere, a score card playoff will be utilized beginning with the round two score card. Ties for first place in each graduation year will be broken by a score card playoff as outlined above.

 

No Shows and No Cards

 

It is the responsibility of the participant to notify the SCPGA when canceling out of a tournament. When canceling on the day of the tournament, members must notify the SCPGA by canceling online. Any member who does not will be considered a “No Show.”

 

All participants must return their score card to the scoring area immediately following play. Any participant who fails to return their score card after the round will be considered a “No Card”.

 

.Participants withdrawing during play of an event MUST return their score card to the scoring area and notify an SCPGA official before leaving the facility; otherwise, they will be considered as a “No Card” participant.

 

Arrangement of Starting Times and Groupings

 

Starting times and groupings for all SCPGA junior events will be done on a blind draw, based on age division and graduation year. For Players Tour events consisting of two (2) rounds, players will be re-paired based on their scores from round one. For all events, requests for starting times or specific groupings will not be accommodated. Players shall start at the time and the order arranged unless otherwise informed by the SCPGA staff. Prompt attendance is required of all players at their starting point of each round. Time of starting penalties shall be consistent with Rule 6–3. Each contestant is responsible for obtaining his/her starting time.

 

NOTE: The structure and method used to arrange starting times and groupings may be altered at the discretion of the SCPGA staff.

 

Grievance Committee

 

In the event of a suspension, the player may submit a written account of the Code of Conduct violation to the SCPGA Junior Golf Grievance Committee within seven (7) days of the suspension / disqualification. The Grievance Committee will review all submitted materials, including a tournament staff account of the violation. The SCPGA Executive Director and Junior Golf Committee Chairman will review grievances. All grievances must go through the appropriate channels to be considered.

 

Assumption of Risk

 

By entering an SCPGA Junior Tour or Players Tour tournament, you (and any spectators accompanying you) assume all risk and danger incidental to the game of golf and release SCPGA sanctioned junior tournaments and competitions and their host sites, sponsors, host organizations, SCPGA, participating players, and all agents thereof from any and all liabilities resulting from such cases.

 

You (and any spectators accompanying you) grant permission to the SCPGA to utilize your image or likeness incidental to any live or recorded television or other transmission or reproduction in whole or in part of any SCPGA event you attend. You agree not to transmit or facilitate transmission of any account, description, picture, or reproduction of any SCPGA event, including, without limitation, scoring related data, without the specific advance written permission of the SCPGA.

 

Accommodations for Junior Golfers with Disabilities or Chronic Health Conditions

 

The SCPGA will, at its sole discretion and upon receipt of applicable medical documentation, make reasonable accommodations for junior golfers with disabilities or chronic health conditions. Subject to applicable rules established by the host site, reasonable accommodations may include the use of a pull cart or motorized golf

 

cart for the transportation of golf clubs and competitors during events. All related inquires and communications shall be directed to the Executive Director.

 

NOTE: Letters from doctors or visible injuries will not warrant special accommodations.

 

Miscellaneous

 

It is the responsibility of the participant to know the host facility rules and regulations. The SCPGA abides by all host facility rules and regulations and requires that all participants and spectators do the same.

 

The SCPGA reserves the right to modify, change, or update the Rules and Regulations at any time.